The professional administration of buildings and condominiums is growing due to three situations;
The growth of the population and their space needs, which has increased the number of buildings of all kinds.
A large percentage of the buildings is considered as the investment or as the second homes.
The fact that there is an ever stronger acceptance that the administration of buildings and condominiums requires specific training and technical knowledge in a number of subjects.
The facility manager of buildings and condominiums works in direct relation with the owners and with the personnel in charge, having to handle many skills and being diplomatic, something essential to solve the different situations.
Managing a community encompasses a myriad of tasks depending on the size of the managed property. The facility manager must regularly inspect the building, although there is usually a maintenance person assigned to the tasks in the sections or facilities, but the facility manager must be available to consult with his staff or owners about any problems that may arise.
The facility manager is the one who identifies, analyzes, recommends and implements any maintenance or remodeling project, being the ultimate responsible for this activity, but not necessarily being expert in all the fields, for this reason, he must rely on the advice of the personnel or suppliers of his confidence.
Consumption and efficient energy savings should be of special and constant concern on the part of the facility manager to reduce as well as keep the energy costs under control.
Many of the tasks are carried out by the workers, the facility manager having to control and supervise both the employees and the service providers, handling all the information necessary to maintain the coordination of the activities of the building. A clear communication to evaluate the work and verify compliance with safety requirements and standards is necessary.
Another function of the facility manager is to manage the funds collected to manage the operating budget of the building, in this sense, it is mandatory for him to look for the mechanisms that allow him to reduce the costs and increase the yields, bearing in mind the negotiating capacity of which he is authorized. On a monthly basis, the facility manager reports to the co-owners community on the results of their financial management in terms of income and expenses from previous months, generating a monthly accounting progress report. Each of the accounting documents must be properly filed and ordered, subject to an expedited review.
The facility manager must make sure the correct distribution of the documents in files that have that effect, either in the community administration office or in his own office of the different communities that he administers.